CLACKAMAS, OR 97015
The Administrative Assistant will provide administrative and staff support to the office operations. This position provides organizational support and is responsible for a variety of other tasks. This is accomplished by maintaining files and spreadsheets by office managers.
ROLE AND RESPONSIBILITIES:
Greet and direct office visitors, answer main office telephone system, respond to direct requests for information and/or forward messages to appropriate staff. Make sure the office is kept in orderly and clean fashion
Record and Document non-employee visitors and guests to the facility.
Provide translation (written & oral) to support business functions.
Issue, receive and file applications
Maintain Office Files & Spreadsheets
Write Memos, Letters and documents as necessary
Clerical Support to Office Managers
Perform other duties as assigned by Plant Manager or Office Managers
To perform the job successfully, an individual should demonstrate the following competencies:
Oral Communication - Speaks and understands so as to follow directions and get clarification; Responds well to questions.
Written Communication - Able to read and interpret written information.
Organizational Support - Follows policies and procedures. Completes administrative tasks correctly and on time. Supports organization's goals and values.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
Professionalism - Approaches others in a tactful manner.
Quality - Demonstrates accuracy and thoroughness.
Adaptability - Manages competing demands; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time. Works a schedule to ensure that warehouse goals and responsibilities are executed. Follows company procedures when absent.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments. Completes tasks on time or notifies appropriate person with an alternate plan.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must have some experience and skilled in the use of programs such as MS Word and Excel
Minimum one year office administrative support experience is preferred.
Some college preferred.
Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
Bilingual (English/Spanish) skills both oral and written.
EDUCATION/EXPERIENCE LEVEL, CERTIFICATES, LICENSES, AND REGISTRATIONS:
High School diploma required.
Previous experience in writing and recording technical data is preferred.
Ability to read and comprehend simple instructions.
Ability to add, subtract, multiply, and divide in all units of measure.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
CERTIFICATES, LICENSES, REGISTRATIONS:
OTHER SKILLS AND ABILITIES:
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee will occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
FOOD SAFETY & FOOD SECURITY RESPONSIBILITIES:
All persons within the company have responsibilities to ensure that threats to the safety and security of our final product are minimized. Responsibilities for this position include;
Compliance with Good Manufacturing Practices [GMPs]
Reporting any unauthorized persons in or about the facility as well as incidents of employee tampering to management.
Understanding basic concepts of food borne illness.
Comply with all food labeling requirements as determined by specific job within company.
Verify and record identity of all visitors into the facility.