We are looking for a competent Office Assistant to help with the organization and running of the daily administrative and accounting operations of the company, including accounts payables, accounts receivable and deal posting. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
o Responsible for general accounts payable processing, including managing multiple corporate credit cards
o Organize and maintain file of sales, prices, payments, warranties, service contracts and other pertinent information related to the sale or transfer of a vehicle.
o Check for accuracy of sales, purchase, cost prices, etc. Found within a sales deal
o "Cap" and finalize sales transactions into the accounting system.
o Make payoffs on trade-in vehicles, and follow-up as necessary.
o Completes Service Contract and After Market submissions and cancellations.
o Stays late on the last day of the month to complete deal capping/Reconciles Sold Units for Month End Deal Reconciliation Process.
o Protect integrity of company and department by keeping information confidential.
o Assist with title & registration processing, when needed
o Assists with processing deposits daily reconciling credit, cash and check payments, when needed
o Provide clerical and administrative support to management team
o Excellent organizational and time management skills
o Analytical abilities and aptitude in problem-solving
o Excellent written and verbal communication skills
o Proficiency in MS Office